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Structure - Roles - Organization
Director of Health and Wellness
The Director, Ron Baskind, provides oversight and direction for all aspects of the Health and Wellness Program. His leadership ensures adherence to the mission and guidance in accomplishing the goals of the program. The Director selects Sub-Committee Clerks based upon past involvement, willingness and enthusiasm. He meets with clerks and subcommittees to offer guidance and support. The Administrative Assistant, Judi Upright, supports the Director and the Health and Wellness Committee.
Agenda Setting Committee
The Agenda Setting Committee consists of the Director, Assistant to Director, Director of Counseling, Upper School Health Coordinator, School Nurse, Athletic Director, Parent Clerks, Principals, Head Advisors, Student Health and Wellness Coordinator and Student Reps. This group meets two to three times per year.
Health and Wellness Committee Members
The Health and Wellness Committee welcomes participation from faculty, student and parent volunteers. Committee members have an interest in health related topics and are dedicated to working on ways to make the Friends Academy community stronger through informative presentations and supportive resource materials. Members are respectful of others opinions and perspectives and willing to volunteer time to support the mission and goals of the program. Members help plan, organize, and direct Health and Wellness programs for our community. This committee meets three - four times per year. Through reports, recommendations from the Research and Speaker Sub-committee, and discussion of overall needs of the community and recommendations from other sub-committees, this Health and Wellness Committee selects the Keynote Speaker and the workshop presenters for the conference. Parent members attend regular, more frequent, subcommittee meetings and perform duties related to their subcommittee.
Subcommittees
Currently there are five subcommittees that work with the Director: Upper School Student Committee; Parent Networking; Research and Speaker; Administrative Support, and the Annual Spring Parenting Conference. Each subcommittee is facilitated by one or two volunteer parent Clerks (the Student Committee is guided by Deb Murphy, Upper School Health Teacher.) When necessary, Clerks will create smaller working groups.
Sub-Committee Responsibilities
- The Student Sub-committee works with the Upper School Health teacher to help evaluate the matters that are in need of on-going focus, as well as, current issues that are of concern to students.
Duties include:
- develop and administer School Climate Surveys through health classes
- review feedback from Climate Survey and Natural Helpers surveys
- establish topics identified in surveys - rate by student interest
- research speakers' presentations and programs that fit topic list
- attend/preview and interview speakers, presentations/ programs
- attend Health and Wellness Agenda Setting Committee Meetings
- The Parent Networking Sub-committee supports and helps mesh ongoing health and wellness discussions and networking programs at all three divisional levels in our school. A schedule of regular meetings with division principals and health and wellness director is established; parent and student community surveys are reviewed; and a list of possible topics is developed; the calendar for programs/discussions is created; and necessary communication is maintained. This sub-committee meets on a monthly basis for coordination/communication purposes and more frequently as presentations take place.
Duties include:
- set-up and attend meetings with division principal & H&W coordinator
- set internal H&W networking calendar (5 programs)
- review speaker survey forms
- develop list from parent feedback identifying needs and topics for discussion
- coordinate topics with Research and Speaker Sub-committee
- The Research and Speaker Sub-committee previews potential speakers, programs or community and school presentations; conducts or reviews parent and student community surveys; interviews or collaborates with health specialists and other school programs to ascertain possible health and community needs, research topics, presentations, and speakers; determines the availability of professional health and wellness services; and helps prepare and disseminate educational and informational materials. This sub-committee meets on a monthly basis for planning and discussion purposes and more frequently when attending speaker presentations at other locations or assisting with Friends Academy presentations.
Duties include:
- review surveys from 2-3 previous years
- develop topic list from surveys - Natural Helpers/Parent/student
- establish sub-committees by topic each group to designate a Clerk
- research topics, books, articles, programs and speakers
- attend speaker presentations for assessing potential scheduling for Friends Academy program
- establish Community Internet Referral Program (new)
- establish Community Internet Program Review System
- The Administrative Support Sub-committee works with the Director and the Clerks to coordinate schedules, programs and presenters. This committee oversees the logistics of public relations tasks and provides scheduling of technical support and various organizational items. This sub-committee meets twice a month for communication purposes and more frequently as specific presentations are taking place.
Duties include:
- review Schedules
- coordinate programs and presenters
- manage presenters - technical support, hotels, travel and directions,
introductions and biographies
- public relations
- invitations
- brochures
- announcements, phone-chains
- publications (Among Friends, Web-Site Letters)
- The Annual Spring Parenting Conference sub-committee interfaces with the Research and Speaker and the Administrative Support sub-committees. Tasks include- administering all scheduling, coordination with speakers, management of support for speakers, public relations materials and Internet system, room and refreshments set-up for the conference. Meetings involve pre-planning in the spring for the following academic year and fall meetings to confirm speakers. The actual conference meetings begin in January and are divided as per responsibilities of the sub-groups.
Duties include:
- confirmation of speakers
- management of speakers - necessary on-going communication, technical support, travel arrangements
- public relations
- brochures
- publications (Among Friends and Web-site information)
- announcements
- materials for Interschool Exchange and other participating schools
- book sales
- refreshments
- folders
- handouts
Clerks
The role of the Clerk is to facilitate the meeting. The Clerk may select a Recording Clerk for the minutes of meetings. He/she works with the Director and Agenda Setting Committee to prepare the agenda, schedule meetings, communicate with Sub-Committee members and make reports to the Health and Wellness Committee meeting.
Minutes
The Agenda Setting Committee Recording Clerk will take notes of all relevant information and discussions. Clarifications are made as necessary. A final version is written and e-mailed to the Health and Wellness Committee.
Agenda
The Clerk will provide an agenda for each meeting after the Director has approved it. "New Business" will be included in each agenda to provide the opportunity for new topics to be introduced.
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